by Penny OuelletteThe Auto Glass Safety Council™ (AGSC) has been performing validations to the AGRSS™ Standard for seven years. During that time, Registered Member Companies have come a long way in their understanding and execution of the Standard’s requirements. They have even, for the most part, become used to the idea of showing the validators that they are meeting the requirements.
However, there is one type of noncompliance that has continued from our first year of validations to now. In order to set the record straight, I would like to remind everyone of these record-keeping requirements.
- 6.7 All adhesive system component lot numbers must be traceable to each job. Examples of acceptable records we have seen include, but are not limited to: handwritten notes on records, stickers (for individual components or for kits) on records, and computerized records.
- 6.8 All glass parts must be traceable to the installation by a DOT number and part number. Examples of acceptable records we have seen include, but are not limited to: handwritten notes on records and computerized records. We have seen locations use stamps on their records to remind technicians to fill in the lot numbers and DOT numbers. Part numbers are frequently, but not always, on the record when it comes from the location’s office to the technician.
Record Retention
If your original AGSC registration date is more than three years ago, you must keep at least three years of records. If your original AGSC registration date is less than three years ago, you must have records going back at least to your registration date (the date you joined the AGSC).
So, at the risk of sounding like a broken record, please check your company’s compliance with these traceability requirements. Let’s work together to improve your audit experience and eliminate this issue.